Tasks

Fast inbox

Type what is on your mind at the top and it lands as a task in your inbox. No form, no project, no excuse.

Shortcuts while typing

“tomorrow 9am !high @Name” sets date, priority and assignee right in the first line — with Securo Tasks Pro, #KEY files the task straight into a project. Recognised shortcuts show up as chips below.

Dictate instead of typing

Tasks can be spoken — handy in the car, on site and anywhere your hands are full.

AI structures notes

With Securo AI, the AI splits a scribbled note into separate tasks shortly after you capture it. An AI report explains the result, and the switch can be turned off at any time.

Templates for tasks and projects

Describe recurring work once — with checklist, estimate, recurrence and a due date in days. “Save as template …” turns an existing task into a template; with Securo Tasks Pro, whole projects too.

Seven views for the day

Today, Inbox, Open, Overdue, Upcoming, Done and All — plus the scope: my tasks, watched tasks, tasks visible to the team or everything visible.

List or table

In the table you change status, priority, assignee and due date right in the row and show or hide columns. The list groups by due date, status, priority, assignee or project.

Search, filter, sort

Search titles and descriptions, filter by status, priority, assignee, project and due date. Your choice is remembered until you click “Reset” — even after a look into a task.

Many tasks at once

Change, assign, push back by a day or a week, or move to the trash up to 200 selected tasks in one go. Keyboard shortcuts such as J/K, X and E do it without a mouse.

CSV export and import

Download the current view, filters included, as a file for Excel. On import a preview names the reason for every faulty row before the valid tasks are created.

Trash with undo

Deleted tasks stay in the trash for 30 days and can be restored, several at once if needed. Right after deleting, a click on “Undo” is enough.

Detail page per task

Due date (all-day too), start, reminder, estimated time and visibility in one place. Every field saves by itself — there is no save button.

Checklists

Up to 200 items per task: added with Enter, ticked off instantly, renamed with a click and dragged into order by the handle.

Dependencies

Record what a task is waiting for and what it is blocking. Open predecessors appear as a notice above it; a loop — even a roundabout one — is rejected.

Recurring tasks

Completing a task creates exactly the next one in the series. “By schedule” keeps a fixed rhythm, “After completion” counts from the day it was checked off.

Attachments with preview

Simply drag files onto the task; images show up as a preview straight away. Up to 50 attachments per task and 25 MB per file — images, PDFs, Office documents or emails.

Time against estimate

Log duration, day and a note per entry; the total sits right next to the estimated time. Only your own entries can be changed.

History of every change

Who changed what and when is listed in the task's history — including changes by the AI and dates that were moved in Outlook.

Drag-and-drop calendar

Month or week: dragging a task to another day moves its due date, and undated tasks are dragged in from the “Without due date” tray. On the phone it becomes an agenda.

Tasks in your Outlook calendar

Open tasks assigned to you appear in your Outlook calendar “Securo – Tasks”. Move an event there and the task takes the new date. Requires a Microsoft 365 connection.

Outlook events alongside

If you wish, your Outlook events appear in the task calendar above the day's tasks. Private and confidential events show only as “Busy”.

Team board with workload

Per person: open, in progress, overdue, due this week and the estimated time; one click narrows the list. Other people's private tasks never appear here, not even as a number.

Comments, mentions & watchers

Questions right on the task; anyone mentioned with @ is notified and watches the task from then on. On comments and status changes, author, assignees and watchers are told.

AI preparation

Prepare a letter draft from a task (with Securo Letter and Securo CRM) or get a cover suggested for a shift (with Securo Workforce). Nothing is sent or assigned on its own.

Custom fields

Create fields such as “risk level” or “cost centre” — text, number, date, selection, yes/no or person, with Securo CRM also customer and contact. Optionally required and shown on the board card.

Daily digest, time zone & AI

Whether and at what hour the daily digest arrives, which time zone “Today” uses and whether the AI lends a hand. Notifications are set centrally in your personal settings.

Projects with ticket keys

Related tasks under a short key such as SEC — every task gets a number like SEC-142 automatically. With Securo Tasks Pro.

Kanban board

Tasks as cards in columns; moving a card changes the status. New tasks are created right in the column, and filters can be saved — for the whole organisation if you like.

Backlog with hierarchy

An epic bundles tasks, a task has sub-tasks — expandable, so large efforts stay readable.

Sprints

Plan work in fixed time boxes, with a story-point estimate per task.

Timeline

Every task of a project as a bar from start to due date, by week, month or quarter — with a line for today and a red edge for anything overdue.

Labels & components

Coloured markers across status and sprint — a theme such as “urgent”, an area such as “technical”.

Burndown, velocity & workload

Three reports per project: the burndown of a sprint, the output across completed sprints and the open tasks per team member.

Lead, members & columns

Set the project lead and members, arrange board columns with a WIP limit and archive a project — its tasks are kept in full.