HR

Employee directory

Everyone in your organisation in one list — with quick filters such as “No Securo account” or “Contract ending”. Your filters stay put, even when you open a profile in between.

Export to Excel or CSV

Exactly the filtered list as an Excel workbook or CSV, with columns — your own custom fields included — arranged by drag and drop. Every export is recorded in the change log; bank details, tax ID and social-security number are never offered.

Bulk actions

Create Securo accounts, reset passwords, set department or cost centre, put people on hold or end employment — for many at once. You see beforehand how many will really be processed; then it runs with a progress bar.

Digital personnel file

Overview, master data, employment, Securo account, documents, qualifications, working time and change log of one person — in tabs instead of folders. Your own custom fields live in the “Custom” tab.

On hold, off-boarded, rehired

“Set inactive” for parental leave, “Off-board” on the leaving date, “Rehire” with a new start date — the earlier employment stays in the change log. “Anonymize” removes personal data irreversibly, Securo account included.

Securo account from the personnel file

The list shows employment and hub access side by side — “Active / Deactivated” for someone who is back at work but locked out. You restore the access right there in the file.

Employee package at a glance

Only active employees count — inactive and off-boarded ones do not. When the package runs low, a notice appears above the list, two seats of buffer remain, and “Increase employee package” takes you straight to the subscription.

Master-data requests

Employees request changes to address, phone, name and bank details themselves. You see current versus requested and approve.

Org chart

Your structure at a glance: departments with their lead, cost centre and headcount.

Org structure, holidays & custom fields

Departments up to ten levels deep, cost centres and holidays in one place — country and state determine the public holidays. Custom fields such as text, date or choice appear in every personnel file.

Leave, sickness & special leave

All absences for your team in calendar, list and approvals: request, filter, edit. When you enter one for someone else with approval rights, “Approve right away” sets it to approved immediately.

Absence calendar

Month, quarter or year as a bar chart, with remaining leave next to each name. Days someone does not work anyway are hatched; the row underneath counts how many are away at once and changes colour at your limit.

Requests with a live preview

While you fill it in, the request shows the working days with the reasoning (weekend, holidays by name), the leave balance afterwards and who else in the department is away. Half days via “From midday” and “Until midday”.

Capacity & blackout periods

Decide how many people may be off at the same time — for the whole organisation or per department, as a warning or a block. No leave can be taken in blackout periods; sick notes are never affected by either.

Part-time patterns & weekly hours

A share per weekday — 1, 0.5 or 0. On Mon/Wed/Fri a week off costs three days instead of five, and 30 days of full-time entitlement become 18. Contractual weekly hours set the target for the time account.

Leave balances

Entitlement, carry-over, reserved and used days per employee — plus corrections with a mandatory reason. “Prepare the year” sets up next year’s balances, and anyone who falls sick during approved leave gets the days back.

Approvals in one list

Absence and master-data requests land in one inbox. Managers decide without clicking through three pages.

Self-service for employees

Request leave, see the balance, track requests — on the phone, without paper and without asking the office. If a sick note needs proof, the certificate is photographed right in the request.

Absences in your own calendar

Via calendar subscription in Outlook, Apple or Google — or through the Microsoft 365 connection straight into Outlook as a separate “Securo – Absences” calendar. It shows the type, never the reason.

Qualification catalogue

Prepared types such as first aid or a driving licence plus your own, each with mandatory fields, default validity and check cycle. The categories “Security & guarding” and “Government clearances” come with the licence “Branche · Sicherheitsdienst (Deutschland)”.

Qualifications per employee

Tick several qualifications at once and enter the same issue date with “Apply to all” — each one calculates its expiry from its own validity. The status reads “Valid”, “Expiring soon” or “Expired”.

Due checks

Proof that has to be re-presented at intervals — a driving licence, for example — shows up with its date; anything never checked sits in red at the top. A due check stops nobody; blocking is a deliberate decision with a reason.

Request proof

Ask one person or many for their driving licence or residence permit — they get a message on their phone. You approve or reject with a reason; the “Undeliverable” tab shows whom the hub could not reach.

My proofs on the phone

Employees photograph the requested proof straight from the camera and enter number and expiry date. Only your approval writes the details into the personnel file.

ID cards under § 18 BewachV

Design, issue, block and reissue credit-card format ID cards — the preview matches the print exactly. Add-on “ID cards”, requires Securo HR.

ID card on the phone

Your own badge full screen, with a QR code for inspections. Whoever scans it lands on a verification page served by Securo — not by the employee’s device — showing validity, issuer and the company’s guard register number.

Job postings

Drafts, published roles and the archive, with descriptions written in Markdown. On saving, the hub flags equal-treatment pitfalls under German law (AGG), such as a missing (m/f/d) marker in the title.

Applications with a pipeline

Every application carries a unique reference and moves through received → screening → interview → offer → hired or rejected. A rejection requires a reason.

Your own careers portal

A public careers page in your colours, with your acknowledgement, your privacy notice and your retention period of 1 to 24 months. The job list can be embedded in your own website with a widget.

Recruiting metrics

Active roles, applications in the last seven days, ongoing processes and the average time to hire.

Personnel form by link

New hires enter their own master data and upload documents through a personal link, valid for 1 to 90 days, without an account of their own. “Check details and create” carries everything pre-filled into the personnel file.

Templates, SMS delivery & archive

Per template you decide which fields are required, optional or hidden and which documents are requested. It goes out by email or SMS; “Deactivate and archive” instantly invalidates a link sent to the wrong address.

Distribute payslips digitally

Upload the finished payslips from your payroll office as a ZIP or many PDFs at once. Securo matches them by file name and marks each suggestion “Confident”, “Review” or “Ambiguous” — you confirm before uploading.

My payslips

Every employee sees their payslips in chronological order and downloads them — months later too.

Immediate report & eAU

German social-insurance filings straight from the hub: the immediate report before employment starts and electronic sick-note requests, pre-filled from master data, with the health insurer’s response. The type selection shows how many your quota still allows.

Employer numbers & mandates

Register the employer number once and confirm the mandate with the activation code from the letter — after that, filings run.

Subcontractors as a staffing source

Manage supplier companies with contracts and documents — kept apart from customers, because they supply people rather than buy services. Certificates such as liability insurance carry a “Valid until” date.

External workers

People from subcontractors with qualifications and documents — schedulable into shifts, but without an employment relationship with you. Only active ones count, against an allowance that grows with your employee package.

Partner sync with subcontractors

If your subcontractor runs Securo too, they share their people from their own personnel files — per person and per field, up to qualifications and proof files. On your side those fields show “Maintained by …” and are locked.

My team

The manager's view of directly assigned staff, with key figures and upcoming events.

HR reports

Team-health metrics, upcoming birthdays and expiring contracts — filterable and exportable as CSV.

Log export with checksum

The HR change log as CSV or JSON Lines, filtered by period, area or employee — for privacy audits and external auditors. Every file carries a SHA-256 checksum that proves later it has not been altered.

My documents

Contracts, certificates and letters released by HR — viewable and downloadable at any time.